FORMATTING GUIDE FOR EVENTS

INSTRUCTORS, SERVICE PROVIDERS, FACILITATORS

Please use these guides to format all your events, classes, or private sessions with clients.

If you are not a member, and are just renting private space,

we will block of your time in the calendar for you.

Formatting Guide for Events Worksheet

Please use this worksheet as a guide to format your first event at Zen Loft.

Then, email your entry to us for pre-approval to [email protected]

GOOGLE CALENDAR ENTRIES

After you sign-up for the collective,

you will be able to create your own entries in our Google Calendar.

REMEMBER:

This calendar is PUBLIC.

Whatever you add to it will appear for everyone.

For trouble shooting, please reach out to

Phil Chester at (949) 667-4779 or (Mo Pippy on FB Messenger)

If your event is open to the public,

you might want to create a Facebook event instead

and then add it to the Google Calendar

Google Calendar Event Entry

Please follow this guide for Google Calendar entries:

Event Title:

Short Title with Proper Nouns Capitalized

Location:

Which Room?* at Zen Loft Wellness Center, 6 W. Downer Place, Aurora, IL 60506

*Wellness Room, Healing Room, Aerial Room, Zen Lounge, Whole Space

Time:

*** Be sure to include your set up and clean up time ***

REASON:

The Google Calendar is the main calendar that people will check for space rental availability.

If someone books the space right before your event and you did not give yourself enough time to set up, you will have to wait to set up until the person before you has finished with their rented time. You also must pay for this set up and clean up time at the agreed upon hourly rate.

URL:

Include your ticket link, website, or wherever you want to direct people to sign up for your offerings.

Description Section/Notes:

*** Please contact me directly and not the main line at <Your name and phone number/email>***

Set Expectations – what *specifically* will people be doing?

What to wear/bring

Contraindications (if any)

Are children welcome?

How should guests prepare for the event?

Cost

Suggested donation?

Price per person?

Per child rate? Family rate?

Is there a member rate and non-member rate?

(Remember, you can always adjust your non-member rate to accommodate your discount.)

Your payment info

Things to keep in mind:

Is this a donation-based community event or are you paying upfront for space rental?

If you are not paying to rent space, you may not then require others to pay to attend.

Any expectations or boundaries you want to lay out?

For example:

Do people have to pre-register by a certain time before your event?

Do people have to prepay before coming or at the door, and if so, how?

Will they be paying service providers directly, and if so, how?

Are walk-ins welcome?

Any discounts for collective members?

Do you need a minimum number of participants to run the event?

Any promotions like “bring a friend for free” or “early bird specials?”

Parking

There is FREE but strict 90-minute parking out front, a $1/hr after one hour or $5/day parking garage across the street, and FREE parking along Benton–one block south of us.

Location & Entrance

Our entrance is facing Downer and under a blue, half-moon awning in a brick alcove with our logo above the door.

We are located on the SW corner of Downer and Stolp, on the 2nd floor of the red brick building with the icicle lights in the white bay windows up above.

The side of the building spells out “Zen Loft” in the windows.

Google Calendar Private Session Entry

REMEMBER:

This calendar is PUBLIC.

NEVER enter in your client's personal information.

Please follow this guide for Google Calendar entries:

Event Title:

Your Business Name ~ Whatever You're Offering with Proper Nouns Capitalized

Location:

Which Room?* at Zen Loft Wellness Center, 6 W. Downer Place, Aurora, IL 60506

*Wellness Room, Healing Room, Aerial Room, Zen Lounge

Time:

*** Be sure to include your set up and clean up time ***

URL:

Include your ticket link, website, or wherever you want to direct people to sign up for your offerings.

Description Section/Notes:

*** Please contact me directly and not the main line at <Your name and phone number/email>***

Your name

Your title

Your credentials

Your business phone number

Your business email address

Your website

Your bio

Rates

Payment info

How to book/schedule an appointment with you

Your availability (even if it’s very general)

Any expectations or boundaries you want to lay out.

For example:

Do people have to prepay before coming, and if so, how?

Is there an intake form or waiver they have to fill out before coming,

and if so where do they find this?

Are walk-ins welcome or are sessions by appointment only?

Any discounts for collective members?

What is your cancellation policy?

Any promotions?

Parking

There is FREE but strict 90-minute parking out front, a $1/hr after one hour or $5/day parking garage across the street, and FREE parking along Benton–one block south of us.

Location & Entrance

Our entrance is facing Downer and under a blue, half-moon awning in a brick alcove with our logo above the door.

We are located on the SW corner of Downer and Stolp, on the 2nd floor of the red brick building with the icicle lights in the white bay windows up above.

The side of the building spells out “Zen Loft” in the windows.

FACEBOOK EVENT ENTRIES

After you create your Facebook event, please add it

to the Google Calendar so that it shows up publicly.

Please follow this guide:

Event Title:

Short Title with Proper Nouns Capitalized

Location:

Which Room?* at Zen Loft Wellness Center, 6 W. Downer Place, Aurora, IL 60506

*Wellness Room, Healing Room, Aerial Room, Zen Lounge, Whole Space

Host & Co-host:

Your FB Profile / Your Business FB Page / Organization Page

*** Add Zen Loft as a co-host so that it will appear on our FB calendar ***

(Also add it to the Google Calendar to save yourself that step.)

“Ticket” Link:

If this is a donation-based community event, use your own Venmo, Paypal, Zelle, cash app, etc. to collect payment. At the end of the event, please pay Zen Loft the 50% of the gross (total) proceeds for the donation-based community events via PayPal: https://www.paypal.com/paypal.me/ZenLoft.

For collective members, these kinds of events do not count against your 4 hours – you still get your 4 hours in addition to this time (this helps members to experiment with advertising without the risk).

If this is not a donation-based event and you have reserved the space ahead of time, please create and use your own ticketing link, or tell your participants how to pay you in the description.

Description Section:

*** Please contact me directly and not the main line at <Your name and phone number/email>***

Set Expectations – what *specifically* will people be doing?

What to wear/bring

Contraindications (if any)

How guests should prepare for the event

Cost

(Is there a member and non-member rate—remember you can always adjust your non-member rate to accommodate your discount)

Your payment info

Any expectations or boundaries you want to lay out.

For example:

Do people have to pre-register by a certain time before your event?

Do people have to prepay before coming or at the door, and if so, how?

Will they be paying service providers directly, and if so, how?

Are walk-ins welcome?

Any discounts for collective members?

Do you need a minimum number of participants to run the event?

Any promotions like “bring a friend for free” or “early bird specials?”

Parking

There is FREE but strict 90-minute parking out front, a $1/hr after one hour or $5/day parking garage across the street, and FREE parking along Benton–one block south of us.

Location & Entrance

Our entrance is facing Downer and under a blue, half-moon awning in a brick alcove with our logo above the door.

We are located on the SW corner of Downer and Stolp, on the 2nd floor of the red brick building with the icicle lights in the white bay windows up above.

The side of the building spells out “Zen Loft” in the windows.